Privacy Policy
AHX Consulting Limited, trading as AHX Partners which includes The Portfolio Career Collective
Last updated: 29/07/2026
This policy explains what personal data we collect through this website, why we collect it, how we use it, and the rights you have over it. We've written it in plain English because you should actually be able to understand it.
1. Who is responsible for your data
The data controller is AHX Consulting Limited, a company registered in Ireland (Company Registration Number: 797356), registered office at Apt. 11 Hawtorn House, Carrickmines Green, Glenamuck Road, Carrickmines, Dublin 18.
For anything relating to your personal data, contact us at [email protected] or [email protected]
2. What data we collect
Depending on how you use the website, we collect:
Data you give us directly
- Name, email address, and phone number - when you sign up for the newsletter, book a call or session, create a member account, or contact us
- Account details - login credentials for the member area
- Payment information - when you purchase a membership. Card details are collected and processed securely by Kajabi, our platform and payment provider. We never see or store your full card number on our own systems.
- Content you share - messages, posts, and profile information within the member community
Data collected automatically
- Usage and device data - pages visited, links clicked, browser type, IP address, and similar technical information, collected via cookies and similar technologies (see section 7)
3. Why we use your data and our legal basis
Under the GDPR, we need a lawful basis for every use of your data. Here they are:
|
What we do |
Legal basis |
|---|---|
|
Provide your membership, member area access, and community features |
Performance of a contract |
|
Process payments and manage subscriptions |
Performance of a contract |
|
Schedule and deliver booked calls and sessions |
Performance of a contract (or steps taken at your request before a contract) |
|
Send our newsletter and marketing emails |
Consent - you opt in, and you can unsubscribe at any time |
|
Send service emails about your account, billing, or bookings |
Performance of a contract / legitimate interests |
|
Respond to enquiries |
Legitimate interests (responding to you when you contact us) |
|
Analyse how the website is used and improve it |
Consent (analytics cookies) |
|
Advertise our services on platforms like Meta and LinkedIn |
Consent (advertising cookies/pixels) |
|
Keep records for accounting and tax |
Legal obligation |
|
Establish, exercise, or defend legal claims |
Legitimate interests |
|
Send SMS messages about appointments and waitlist availabilityĀ |
Consent - you opt in, and can opt out at any time by replying STOPĀ |
Where we rely on consent, you can withdraw it at any time - this won't affect processing that already happened.
4. Who we share your data with
We do not sell your personal data. We share it only with service providers who help us run the business, under contracts that require them to protect it:
- Kajabi - hosts our website, member area, email marketing, and payment processing
- Payment networks and processors - to complete transactions (via Kajabi)
- Google - analytics (Google Analytics)
- Meta and LinkedIn - advertising pixels, where you have consented
- Scheduling and video call tools - to run booked sessions such as Acuity
- Professional advisers - accountants, lawyers, and insurers where necessary
- Authorities - where we are legally required to disclose
SMS / Text Messaging
If you opt in to receive SMS messages from AHX Partners (for example, when booking an appointment or joining a waitlist), we will use your phone number to send you messages about your appointments and/or waitlist availability. Message frequency varies. Message and data rates may apply. You can opt out at any time by replying STOP, or get assistance by replying HELP.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. Text messaging originator opt-in data and consent will not be shared with any third parties, excluding the service providers who deliver messages on our behalf (such as our scheduling and messaging platforms), acting solely as processors.
5. International transfers
Some of our providers (including Kajabi, Google, Meta, and LinkedIn) are based in or process data in the United States. Where your data is transferred outside the European Economic Area, we rely on appropriate safeguards recognised under the GDPR, such as the EUā€“US Data Privacy Framework and/or the European Commission's Standard Contractual Clauses.
6. How long we keep your data
We keep personal data only as long as we need it:
- Member and customer records - for the duration of your membership or engagement, and for up to 7 years afterwards for accounting, tax, and legal purposes
- Newsletter data - until you unsubscribe or after a prolonged period of inactivity
- Enquiries - for up toĀ 12 months after our last contact
- Analytics data - according to the retention settings of the relevant tool
When data is no longer needed, we delete or anonymise it.
7. Cookies and tracking
This website uses cookies and similar technologies:
- Essential cookies - required for the website, login, and checkout to work. These don't need your consent.
- Analytics cookies - Google Analytics, to understand how visitors use the site
- Advertising cookies/pixels - Meta pixel and LinkedIn Insight Tag, to measure and improve our advertising
Analytics and advertising cookies are set only with your consent, which you can give, refuse, or change at any time via our cookie banner [/ cookie settings link].
8. Your rights
Under the GDPR you have the right to:
- Access - get a copy of the personal data we hold about you
- Rectification - correct inaccurate or incomplete data
- Erasure - ask us to delete your data ("right to be forgotten")
- Restriction - ask us to limit how we use your data
- Portability - receive your data in a portable format
- Objection - object to processing based on legitimate interests, and to direct marketing at any time
- Withdraw consent - at any time, where processing is based on consent
To exercise any of these rights, email [email protected]. We will respond within one month. We may need to verify your identity first. Exercising your rights is free of charge.
9. Complaints
If you're unhappy with how we handle your data, please contact us first - we'll do our best to resolve it. You also have the right to lodge a complaint with the Irish supervisory authority:
Data Protection Commission 21 Fitzwilliam Square South, Dublin 2, D02 RD28, Ireland www.dataprotection.ie
If you live in another EU country, you can also complain to your local data protection authority.
10. Security
We take reasonable technical and organisational measures to protect your data, including secure hosting, encrypted connections (HTTPS), access controls, and reputable service providers. Payment card data is handled by our payment provider in line with PCI-DSS standards.
11. Children
Our website and services are aimed at professionals and are not directed at anyone under 18. We do not knowingly collect data from children.
12. Changes to this policy
We may update this policy from time to time. The latest version will always be on this page with the date of the last update. If we make significant changes, we'll let you know - for example by email or a notice on the website.
Questions about your data? Contact us at [email protected]
